Privacy Statement

Dundas Estates Data Protection Policy Statement


Dundas Estates is committed to full compliance with the requirements of the Data Protection Act 1998, and its replacement legislation from 25th May 2018. The General Data Protection Regulations (GDPR).

Dundas Estates will therefore follow procedures which aim to ensure that all data users who have access to any personal data held by or on behalf of the company are fully aware of their duties and obligations under the Data Protection Act 1998.

 

Policy brief and purpose

Dundas Estates’ Data Protection Policy refers to our commitment to treat information of employees, customers, contractors, suppliers, partners and other interest parties with the utmost care and confidentiality.

Within this policy, we aim to ensure that we gather, store and handle data fairly, transparently and with respect towards an individuals’ rights.

 

Scope

This policy refers to all parties (employees, job candidates, customers, suppliers etc.) who provide information to us.

 

Who is responsible under this Data Protection Policy?

Employees of Dundas Estates and its associates must follow this policy.  Contractors, consultants, partners and any other external entity with which Dundas has a business relationship are also covered.  Generally, our policy refers to anyone we collaborate with or who acts on our behalf and may need occasional access to data.

 

Policy elements

As part of our operations, we need to obtain and process personal information.  This information includes offline or online data that makes a person identifiable such as a name, address, usernames and passwords, digital footprint, photograph, financial data etc.

Dundas Estates collects this information in a transparent way and only with the full cooperation and knowledge of interested parties or customers.  Once this information is available to us, the following rules apply.

Our data will be:

·      Accurate and kept up-to-date.

·      Collected fairly and for lawful purposes only.

·      Processed by Dundas Estates within its legal and moral boundaries.

·      Protected against any unauthorised or illegal access by internal or external parties.

Our data will not be:

·      Communicated informally.

·      Stored for more than a specified amount of time.

·      Transferred to organisations, that do not have adequate data protection policies.

·      Distributed to any party other than those agreed upon by the data’s owner (exempting legitimate requests from law enforcement authorities)

 
In addition to ways of handling the data, Dundas Estates has direct obligations towards people to whom the data belongs.  Specifically we must:

·      Let people know what data of theirs is collected

·      Inform people about how we will process their data

·      Inform people about how we will handle their data

·      Have provisions in cases of lost, corrupted or compromised data.

·      Allow people to request that we modify, erase, reduce or correct data contained in our databases.

 

Actions

To exercise data protection we are committed to:

·      Restrict and monitor access to sensitive data.

·      Develop transparent data collection procedures.

·      Train employees in online privacy and security measures.

·      Build secure networks to protect online data from cyberattacks.

·      Establish clear procedures for reporting privacy breaches or data misuse.

·      Include contract clauses or communicate statements on how we handle data.

·      Establish data protection practices (document shredding, secure locks, data encryption, frequent backups, access authorisation etc.).

 

We will display our Data Protection Policy on our website.

 

Disciplinary Consequences

All principles described in this policy must be strictly followed.  A breach of data protection guidelines will result in disciplinary and possible legal action.

 

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